Fix Time Machine Couldn't Complete the Backup (Sonoma/Ventura)

"Time Machine couldn't complete the backup to "drive_name" is one of the most common errors Mac users may encounter when a Time Machine backup fails. The Time Machine backup failure frequently happens after upgrading to Sequoia and it can also occur on other macOS versions. Here are some of the sample error messages users have received:

The "Time Machine couldn't complete the backup" message is often self-explanatory with a description of the cause of the failure. As different solutions are needed to tackle different causes, we'll cover some of the frequently reported Time Machine backup failures and their solutions in this tutorial to help you eliminate the error.

Fix "Time Machine couldn't complete the backup" on Sonoma/Ventura/Monterey/Big Sur/Catalina/Mojave and others:

What may cause Time Machine backup failures?

Time Machine backup could fail for various reasons. Here are some of the most likely ones:

Time Machine couldn't complete the backup insufficient space on backup disk

When your backup disk doesn't have enough free space, Time Machine won't complete the backup. Instead, it will send you the "Time Machine couldn't complete the backup" message with details like:

• ・Time Machine was only able to complete 7% of the backup because there is insufficient free space on the backup disk.
• ・The backup disk did not have enough space to complete the backup.
• ・The backup disk needs 250GB for the backup but only 200GB are available. Select a larger backup disk or make the backup smaller by excluding files.

This may seem to be contrary to the general knowledge that Time Machine will automatically delete older backups when your backup disk becomes full. But even with that, Time Machine will eventually fill up as the files increase on your Mac.

Apple's suggestion on this issue is to use a new backup disk. But if you want to continue using your current external drive for Time Machine backups, follow these solutions to resolve the issue: (Ensure your backup disk is connected to your Mac.)

Delete unwanted Time Machine backups

To make more available space on your Time Machine backup disk, you can manually delete the unnecessary old backups. Note that since Time Machine started to back up to APFS volumes, you can no longer delete the backups from within the Time Machine app or delete a single file in a backup.

However, you can still delete a whole backup at a specific time from Finder or using Terminal. Be reminded that the selected backups will be permanently deleted. So, it's best to decide which one to remove before proceeding.

How to delete Time Machine backups on Mac via Finder:

How to delete Time Machine backups on Mac via Terminal:

When the Time Machine backup disk has regained enough space for the new backup, try to back up your Mac again. If Time Machine is not backing up, keep trying the other solutions below.

Find and delete the large file

Sometimes, Time Machine may massively overestimate the size of a full backup. For example, it may ask for 4.5PB for the backup even though the source volume is only 500GB. This is likely caused by a corrupted file that has a spuriously large size.

To fix the Time Machine error, you need to find and delete this large file. The easiest way to locate this large file is to use a disk analysis tool like iBoysoft DiskGeeker.

It can analyze the internal and external volumes on your Mac and sort them in size, with the largest file or folder at the top. You can easily spot the suspect file and other large files on your Mac and external drives. It also allows you to easily delete unwanted files without moving them to the Trash.

Apart from disk analysis, this versatile tool can also help you protect files on your Mac, clean junk files, test disk speed, show the temperature of your drive and its health status, manage network drives, password-protect your USB-connected storage devices, encrypt disks with BitLocker or FileVault, unlock and access BitLocker-encrypted drives, read & write to NTFS drives on Mac.

Follow these steps to find large files on your Mac:

Step 1: Download and install iBoysoft DiskGeeker for free.

Step 2: When the disk analysis tool is open, select a volume of your Mac from the left side and click "Space Analyze."

Step 3: Wait for the scan to complete. When it's done, it will list all folders and files on the selected volume from the largest to the smallest. You can close the "Visualization mode" if you prefer to view files in columns.

Step 4: Locate the suspicious file, drag and drop it to the green circle to collect it, then click the Delete button. (This will permanently delete the file.)

You can also note down other large files that you don't want Time Machine to backup from the analysis and continue with the next solution if another Time Machine backup failed.

Exclude large, unimportant files from being backed up

You can reduce the amount of data that Time Machine needs to back up to fix the "Time Machine couldn't complete the backup not enough space" error. Considering adding files that are unnecessary and large to the exclusion list, such as your Downloads folder, movies, photos, macOS installers, etc. 

Empty the Recycle Bin & Disable it for network drives

If you're using a network-attached storage (NAS) like SD620slim from Synology, it may have a recycle bin that keeps the deleted old Time Machine backups. You need to empty the recycle bin to reclaim storage space and disable the recycle bin to prevent future issues.

Erase Time Machine backup disk and start over

If Time Machine still won't back up to your external drive, you can erase the Time Machine backup disk and start over. Be reminded that this will delete all data on your backup disk. 

Hopefully, you can now make Time Machine backups. If you find the solutions helpful, please spread the word by sharing this post!

Time Machine couldn't complete the backup because it is nearly full

If the source volume you're backing up to Time Machine is nearly full, you'll find Time Machine not working as well. In this case, the "Time Machine couldn't complete the backup" message is often accompanied with messages similar to the following:

• ・Time Machine could not back up the disk "Macintosh HD - Data" because it is nearly full. Delete some files on this disk and try again.
• ・Time Machine could not create a local snapshot to back up from because there was insufficient free space on the source volumes.

Try the solutions below to fix the Time Machine backup failure.

Delete local snapshots on your Mac

Time Machine will make a local snapshot of the data it needs to back up so that any changes made to the data during the backup process are not included in the backup. However, if there's not enough free space for the local snapshot to create on your Mac, it will prompt an error.

The available space specified on your Mac is likely a combination of the purgeable space occupied by previous local snapshots, app caches, and log files or files in the Trash and the real free space. If the purgeable space is too large, there won't be much actual free space left even though the available space seems large.

As Time Machine local snapshots are usually the major component of purgeable space, we'll start by deleting them.

After getting rid of the local snapshots, it's also recommended to clean the junk files on your Mac. You can download iBoysoft DiskGeeker for free from the button below then utilize its "Clean Junk" feature to remove temporary files, app caches and logs, and other unnecessary files easily.

Repair the Time Machine drive and your Mac

If you've cleared a lot of space on your Mac but Time Machine is not backing up to your external drive, there may be disk issues on your internal hard drive or the backup disk. To check and repair disk errors, you can run Disk Utility First Aid from Recovery Mode.

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Time Machine couldn't complete the backup an error occurred while copying files/preparing the backup

Errors that occurred while copying files or preparing the backup are also a major reason why Time Machine couldn't complete the backup. If your error message is accompanied by the following statements, you can resolve it with the solutions below.

• ・An error occurred while copying files. The problem may be temporary. If the problem persists, use Disk Utility to repair your backup disk.
• ・Unable to complete backup. An error occurred while creating the backup folder.
• ・An error occurred while preparing the backup.
• ・An error occurred while enabling ownership on the backup disk. You may need to repair or erase the disk using Disk Utility. If the disk can't be repaired, select a different disk for backups.

Troubleshoot the issue from logs

The error didn't specify the exact file, folder, or app that's causing the Time Machine failure but you can troubleshoot it with the logs. 

Run the following command in Terminal to fetch and display log entries related to Time Machine from the last 4 hours.

log show --predicate 'subsystem == "com.apple.TimeMachine"' --info --last 4h | grep Error

Alternatively, you can digging around the Console app to find the culprit.

Look for the offending file or folder in the logs. Then you can delete the item and empty the Trash or exclude it from the Time Machine backup. If the file or folder is relevant to an app or a feature on your Mac, you can also uninstall or disable it if it's not essential.

Use a different cable or port

The issue may also be caused by a malfunctioning USB cable or port. It's recommended to unplug the backup disk after safely ejecting it, and then reconnect it to your Mac with a different cable or port.

Disable or uninstall third-party security or backup utility

Third-party backup software like WD Utilities or security programs like an ad blocker, antivirus, or VPN may block the connection from the Time Machine backup disk, rendering Time Machine not working. If your Mac has such a tool, you can disable or uninstall it to see if it resolves the issue.

Note that dragging and dropping the app to Trash won't delete its files. To fully remove the app and its leftover, you can follow the app's official guide or use a tool like iBoysoft MagicMenu.

Remove the backup disk and reconnect it

Some users have found that removing the backup disk from Time Machine and reconnecting it was helpful in setting things right. Take the following steps:

On macOS Ventura and later:

On macOS Monterey and earlier:

Check if Time Machine can back up normally now. If not, erase it in Disk Utility and reconfigure it with Time Machine.

Help others learn the solutions to "Time Machine couldn't complete the backup" on Sonoma, Ventura, Monterey, Catalina, Mojave, and earlier.

Time Machine couldn't complete the backup already in use

If you receive a message similar to "Time Machine couldn't complete the backup to "WD-NAS". The backup disk image "/Volumes/ TimeMachine Backup/SD MB Pro.sparsebundle" is already in use," take the following solutions to fix it.

Reboot your Mac

A reboot can likely fix many minor issues on a Mac, including the "sparsebundle already in use" error. You can properly eject the external backup disk, then restart your Mac and reconnect it. This has been proven to work for some users. Give it a try!

Exclude the Time Machine backup disk from Spotlight indexing

The sparsebundle file may be in use by Spotlight, as it needs to index data on your Time Machine backup drive. To stop it from being indexed by Spotlight, you can add your drive to the privacy list, as described below. 

On macOS Ventura or later:

On macOS Monterey or earlier:

Time Machine couldn't complete the backup because some files were unavailable

The error "Time Machine did not finish backing up because some files were unavailable. Backups will resume when your Mac is unlocked." often occurs on Apple Silicon (M1 & M2) Macs when Time Machine is close to the end of its backup process. The message indicates that the Mac is locked, which may be referring to the Mac going to sleep.

Here are some potential solutions that may assist you fix the problem.

Prevent the disk and your Mac from going to sleep

Since the issue is likely related to your Mac or the backup disk's sleep setting, our first solution is to change the setting to prevent them from going to sleep. Follow these steps:

On macOS Ventura or later: (The steps below apply to notebooks. Desktop Macs may have slightly different processes.)

If you are running macOS Monterey or earlier, find the instructions in this article: How to Stop a Mac from Sleeping on macOS Ventura & Earlier? (The "Put hard disks to sleep when possible" option isn't addressed in this post but you can easily find it in the Battery or Energy Saver setting.)

Turn off the screen lock

You can also stop your Mac from being locked by preventing it from asking for a password after your Mac wakes up.

On macOS Ventura or later:

On macOS Monterey or earlier:

Update your Mac or the DSM for Synology NAS

If you're using a Synology NAS drive for Time Machine, try updating its DiskStation Manager to the latest version. Then try to start a Time Machine backup again. You can also update your Mac if it doesn't have the latest version of macOS.

Add the unavailable files to exclusion list

Since the error mentioned that some files are unavailable, you can find those files and exclude them from Time Machine to eliminate the issue. We've covered on the details to view logs about Time Machine in Terminal and the Console app in the fourth section of this article under the solution "Troubleshoot the issue from logs." You can read it and look for the offending files in the logs.

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Time Machine couldn't complete the backup two of the disks to back up have the same name

When you have two disks named the same, Time Machine won't back up your Mac. It will prompt you to rename one of the drives and give you the error “Time Machine couldn't complete the backup to "My Passport". Two of the disks to back up have the same name. Rename one of the disks named "Macintosh HD - Data." To fix it, try these:

Rename one of the disks in Disk Utility

You can open Disk Utility and select View > Show All Devices to see all drives connected to your Mac along with their physical disks. Now, locate the two disks with the suggested name and rename one by right-clicking it and selecting "Rename."

Delete the extra Macintosh HD - Data volume

If you have two Macintosh HD - Data volumes, that's because you didn't delete the Macintosh HD - Data volume from the last operating system you installed before formatting your Mac and reinstalling macOS. Apart from renaming one of them, you can also delete the unnecessary one, which doesn't have a "Home" icon, to avoid future troubles.

When you are certain that files on the extra Macintosh HD - Data volume is backed up or not important, select it and click the  ( - ) remove button to delete it.

Reboot your Mac

Some users do not have two disks with the same name despite what the error message indicates. If that also happens to you, you can reboot your Mac to fix corruption on the system.

Others may need to resolve "Time machine couldn't complete the backup" on Ventura, Monterey, Big Sur, Catalina, Mojave, or other macOS Versions as well. Share this post to help them!