Home > Mac Data Recovery Tips

How to Recover Overwritten/Replaced Files on Mac (4 Ways)

Updated on Wednesday, May 22, 2024

iBoysoft author Connie Yang

Written by

Connie Yang
Professional tech editor

Approved by

Jessica Shee

English Français Deutsch やまと Español Português

Recover Overwritten Files on Mac with/without Time Machine

Summary: This post shows how to recover overwritten or replaced files on Mac with or without Time Machine backups. To restore replaced files, try the easiest way - using iBoysoft Data Recovery for Mac.

how to recover replaced or overwritten files on Mac

You accidentally click "Replace" on the pop-up window that warns you the file with the same name already exists in the exact location on your Mac, consequently, you lose the original file. So, can you recover overwritten files on Mac? The answer is Yes.

But different from deleted files that may remain in Trash, an overwritten file usually won't be stored in any destination on your Mac. If you want to learn how to recover replaced files on your Mac, please follow this article. This post offers different ways to help you recover the replaced Word documents, Excel files, PowerPoint files, Pages files, PDFs, or other types of files from Mac computers.

Ways to restore overwritten Word documents, Excel files, PPT files, and others on a Mac:

MethodsApplicable situationsData Recovery Success Rate
Utilize cloud storage1. You've turned on the cloud storage service before replacing the file.
2. The file is replaced within 30 days.
Low if you haven't enabled cloud storage.
Try the file editing app's native restore functionThe software has a reversion feature.High if you notice data is replaced just now. Low if you've saved the changes.
Use Time MachineYou've enabled Time Machine automatic backup before the file is overwritten.Low if you don't have a Time Machine backup.
Use iBoysoft Data Recovery for Mac1. You fail to restore the replaced file in the above ways.
2. You need the lost file in a hurry.
High no matter which situation you are in.

Try iBoysoft Data Recovery for Mac to let it help you quickly scan the replaced files on your Mac for free and recover overwritten files with one click.

How to recover replaced files on Mac without Time Machine?

For most of you, it is in low-possibility that you've backed up your Mac with Time Machine just before the document is replaced.  Thus, using Time Machine (mentioned in the next part) is not a common solution for you to get back the overwritten file.

To recover replaced files on your Mac without a Time Machine backup, you can utilize data recovery tools,  cloud backups, or the built-in reversion function of the apps.

Recover the overwritten files with data recovery software (The easiest way)

If, unfortunately, you haven't backed up your Mac recently with Time Machine or a cloud storage service. To restore the replaced files on your MacBook Pro, MacBook Air or so, you can get help from data recovery software.

Data recovery software can scan the files that are no longer stored on your Mac, including the replaced, inaccessible, unsaved, and deleted files. Then, it tries its best effort to retrieve lost files on your Mac machine.

Here, we highly recommend the secure and easy-to-operate iBoysoft Data Recovery for Mac. This Apple-trusted Mac data recovery app can scan your entire Mac hard drive and detect overwritten files with reliable, secure, and advanced algorithms. Then, returning all the lost data it scanned for you.

More importantly, it is designed with a user-friendly UI and has an on-screen guide which anyone who knows nothing about technology can do.

Here's how to recover replaced files on Mac using iBoysoft Data Recovery for Mac:

  1. Free download, install and launch iBoysoft Data Recovery for Mac on your Mac.
  2. Select your Mac hard drive and click "Search for Lost Data"  to find the lost files.
    scan macOS Data volume 
  3. Preview the scanning results by type to find the replaced Word file, Excel file, PPT, or other.
    list found files by type 
  4. Click "Recover" to get back your wanted files.

Then, the restored files will be saved to your Mac or the external storage device that you choose. Easy enough, right?

Recover the replaced files using the app's built-in restore feature

Nowadays, many apps are designed with restore functions. If you've replaced a document within an app, go to check if it supplies a restoration option. Just like Apple's TextEdit app, it offers you a chance to revert to the previous versions of documents.

To check if there's a restoration feature available within the document editing app you use, go to the top Apple navigation bar. If it has, click "File" > "Revert to" or similar options to check the version history of the accidentally replaced file. Next, look through the previous versions of the file and restore the desired original file.

Revert replaced files within app

Recover overwritten files on Mac with cloud backups

Most of the cloud backup storage featured maintaining history changes to files. You can get back the accidentally replaced files on your Mac from the history files in cloud storage services.

Use iCloud

iCloud is a popular backup and recovery tool for Apple devices including Mac computers. The file location of iCloud is on a remote server. One of iCloud's excellent functions is, it can remain your deleted or overwritten files in a recovery folder for 30 days.

Use iClud to recover replaced files on Mac

Hence, as long as you have turned on iCloud on your MacBook, iMac, or Mac mini, you can use it to retrieve the previous version of the file. Otherwise, try to use data recovery software like iBoysoft Data Recovery for Mac.

Here is how to use iCloud to restore the previous version of the file:

1. Access iCloud.com from Google or other browsers. 

2. Type your Apple ID to sign in to iCloud.com. 

3. Click "Account Settings".

Open Account Settings in iClud

4. Click "Restore Files" at the bottom of the settings page.

Select Restore files in iCloud

5. Browse files in the Restore Files tab to check all the previous versions of the replaced files. Then, restore the desired overwritten file to iCloud Drive.

Use Dropbox

If you sync your Mac with Dropbox, you can follow the steps below to retrieve your overwritten files on your Mac.

1. Log into your account at dropbox.com. 

2. Choose the folder where your overwritten file locates or access "All files". 

3. Select the file you want to recover and click the three dots > check the "Version history" option. 

Restore overwritten files with Dropbox

4. Find the original version of the file and click "Restore".

Share with your friends the ways to regain the overwritten files on a Mac without using Time Machine.


How to recover overwritten files on Mac with Time Machine?

The powerful macOS always considers users' requirements. It is designed with a built-in backup tool called Time Machine, helping you do regular backups on your Mac in case of unexpected data loss happens. For example, data loss due to your accidental file replacement.

But the case is, Time Machine is different from cloud storage that can back up data on your Mac in real-time, or we say sync.

So, only if you've turned on your Time Machine before the file is replaced, you can use it to recover an overwritten file on your Mac. Otherwise, you have to use a cloud backup or data recovery tool to help you.

To restore files with Time Machine, you can refer to these steps:

1. Open Finder > the folder where the overwritten file was stored.

2. Click the Time Machine icon at the upper right corner of your screen. Then, choose Enter Time Machine from the Time Machine menu.

Use Time Machine to restore replaced files

3. Click the up arrow to return to the time when the previous file still exists and select it.

4. Click "Restore" and make sure which file you want to remain, the previous or current one, or both of them. 

Where do the replaced files go on Mac?

When the original file is overwritten by the new one with the same name in the same location, its content is utterly replaced with that of the new one. Then, it seems that you can't find the overwritten file anywhere on your Mac.

But in fact, the previous file is still recoverable. It still stores on your Mac's internal hard drive until some new data is written in its original location on the hard drive. That is why some document editing apps are featured with the reversion option to give you a chance to back to the file's previous version.

What are replaced files

Go to tell others where the overwritten documents are on a Mac.


Final thoughts

All right, there are many options for you to recover overwritten files on Mac, such as Time Machine, cloud storage tool, the internal restore feature of the app, or data recovery software. But, whether you can recover the replaced documents or not with one of these tools, it's depending on your situation.

In general, using a data recovery app like iBoysoft Data Recovery for Mac is the easiest and most convenient way as it can restore your overwritten Word document, Excel spreadsheets, Pages file, images, or other files within a few clicks. Moreover, it also helps recover deleted files on your Mac.

If you think this post is worth reading, share it with more people.


People Also Ask

Read More Questions