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Handy Guide: Duplicate Word Document on Mac/Windows/Online

Updated on Wednesday, February 7, 2024

iBoysoft author Connie Yang

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Connie Yang
Professional tech editor

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Jessica Shee

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How to Make a Copy of Word Document - 2024 Guide

Summary: This guide offers stepwise ways to make a copy of a Word document on Mac, Windows, and online. Moreover, it also shows you how to duplicate a Word document in Microsoft Word, OneDrive, and Office 365. You can use iBoysoft MaigcMenu to right-click to quickly create a duplicate of a specific Word .doc.

how to make a copy of a Word document

Microsoft Word is one of the most popular word-processing programs that allows you to create and edit documents. You may wonder how to make a copy of a Word document for backup, edition, sharing, original file protection, etc.

As it happens, this post is a comprehensive tutorial about how to duplicate a Word document. It covers the stepwise ways of making a copy of Word .doc on Mac, Windows, and online. Moreover, it will also guide you to save a copy of a Word document in apps such as Microsoft Word, OneDrive, Office 365, etc. Let's move on to get more details.

Overview of ways to make a copy of a Word document:

ScenariosWays
Duplicate a Word document on a Mac1. Right-click > Duplicate.
2. Select the file and press Command + D.
3. Select the document and click File > Duplicate on the Finder menu.
4. Use Command C and Command V.
5. Press down Option while dragging the file.
6. Use iBoysoft MagicMenu to set the document as a template option on the context menu.
Duplicate a Word document on Windows1. Use Ctrl C and Ctrl V.
2. Right-click > Copy and then right-click > Paste.
Duplicate a Word document onlineOpen the document in Word Online, then click File > Save as.
Duplicate a Word document in Microsoft WordOn Mac: Click the three dots on the Microsoft Word toolbar > Save As, then click the Save button.
On Windows: Click the File tab on the Microsoft Word toolbar > Recent, then right-click the file > Open a copy.
Duplicate a Word document in OneDriveClick the three dots next to the file in OneDrive > Copy to > select a location in OneDrive > Copy here.
Duplicate a Word document in Office 365Open Word and the file, click File on the toolbar, choose Save as > Save as or Download a Copy.

If these ways are helpful for you, share them with others.

 

Table of Contents:

How to duplicate a Word document on a Mac?

There are various ways available for you to make a copy of a Word .doc on MacBook Air, MacBook Pro, and other Mac models. You can select the one you prefer to use.

Here's how to duplicate a Word document on the Mac desktop or in Finder:

Way 1: Right-click the Word document and then select Duplicate from the right-click menu.

right click to duplicate Word file on Mac

Way 2: Choose the Word .doc and press Command + D

Way 3: Select the Word file and go to the top Finder menu, click File > Duplicate.

duplicate Word doc on Mac with Finder menu

Way 4: Copy and paste the file on Mac. Select the Word document and press Command + C, then go to the destination and press Command + V to paste the copy of the Word .doc there.

Way 5: Hold down the Option (or Alt) key and then drag the Word file to the destination.

Way 6: Right-click the blank place in Finder or on the desktop and then select New File > the target Word .doc. (This way requires iBoysoft MagicMenu)

If you need to make copies of a particular Word document frequently, you are suggested to use iBoysoft MagicMenu.

This right-click enhancer allows you to right-click the blank place in Finder or on the desktop to quickly create a Word document on Mac or duplicate a specific Word .doc. With it, you no longer need to find the target Word file first and then copy it. That greatly simplifies your workflow, improves work efficiency, and saves a lot of time.

To use iBoysoft MagicMenu to right-click to duplicate a Word .doc on your Mac, you need to add the specific Word .doc to your right-click menu first:

  1. Download, install, and open iBoysoft MagicMenu on your Mac.
  2. Select New File on the app's main interface and then click the add button (+) on the right panel.
    add new file templates
  3. Click the add folder icon on the pop-up, this will open a Finder window to enable you to select the target Word document as the template. Then, enter a name for the document and click Import to add it to your right-click menu.
    edit new file template info

Now, whenever you right-click the blank place on your desktop or of a folder in Finder at any time, select New File > the Word document you added to duplicate it immediately.

Share this neat right-click enhancer with others who want to set specific documents as templates in the context menu.

 

How to make a copy of a Word document on Windows?

To make a copy of a Word .doc on Windows 11/10/8/7, you can follow one of these ways:

Way 1: Select the Word file and press down Ctrl + C, move your cursor to the location where you want to save the copy of the document, and then press Ctrl + V to finish copying.

Way 2: Right-click the Word document you prepare to duplicate and then select Copy from the context menu. Then, right-click on the destination where you want to put the duplicate of the Word file and choose Paste.

make a copy of a Word document on Windows

How to make a copy of a Word document online?

You need to use the online version of Microsoft Word to duplicate a Word document online on your Mac or PC.

  1. Open the target Word document in Word Online.
  2. Click on the File tab in the upper left corner.
    make a copy of a Word document online
  3. Choose the Save as button from the left sidebar, and then click Save as to save a copy of the document on OneDrive. Also, you can click Download a Copy to download a copy of the file to your Mac or Windows computer.
    duplicate a Word document online

How to duplicate a Word document in Microsoft Word?

If you're editing a Word document in Microsoft Word and want to duplicate it, you can follow these steps:

On a Mac:

  1. Click the three dots on the top toolbar of the Microsoft Word window.
  2. Select Save As.
    save as Word document in Microsoft Word on Mac
  3. Click the Save button on the top toolbar, a pop-up will appear. Enter a name and choose a destination for the file, then click Save.
    duplicate a Word document in Microsoft Word on Mac

 Note: For a new Word document that still hasn't been saved, you need to click the Save button to save it first before copying it.

On a Windows computer:

  1. Click the File tab on the top toolbar of the Microsoft Word window.
    click the File tab in Microsoft Word
  2. Select the Recent tab and move your cursor over the target file on the list.
  3. Right-click the file and select Open a copy.
    duplicate a Word document in Microsoft Word on Windows

How to make a copy of a Word document in OneDrive?

If you save a Word document in OneDrive and want to make a copy of it there, you need to:

  1. Find the Word file you want to copy on the OneDrive web program.
  2. Click the three dots next to it and then choose Copy to.
    click Copy to to duplicate Word file in OneDrive
  3. Select a location in OneDrive to save the duplicate and then click Copy here.
    make a copy of a Word document in OneDrive

How to make a copy of a Word document in Office 365?

Duplicating a Word file in Office 365 is also easy. Here are the steps:

  1. Open Word in Office 365 and the target document.
  2. Click the File tab in the upper left corner.
  3. Select Save as from the left sidebar, then click Save as to copy it online, or select Download a Copy to save it to your computer.

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FAQs about how to make a copy of a Word document

A

You can right-click the Word document and select Duplicate to save a copy of it on a Mac, while on a PC, right-click the document and select Copy, then right-click on the destination and select Paste to duplicate it.

A

On a Mac, drag your cursor to select all your documents, then right-click on them and select Duplicate. On a Windows computer, drag the cursor to choose all your files, then press Ctrl + C. Then, move to the location where you want to store the duplicates and press Ctrl + V.